Overnight Camps Seasonal Staff Onboarding Process and Check List
This contains the steps, in order, that need to be completed prior to reporting for work this summer to Sandy Island, North Woods or Pleasant Valley Camps. Clicking the chevron to the right of each item will reveal details relevant to that item. If you have questions you can direct them to the people below:
- Sandy Island Camp Staff – Leah Tinstman – LTinstman@ymcaboston.org
- North Woods Camp Staff – Matt Jago – MJago@ymcaboston.org
- Pleasant Valley Camp Staff – Beth Dales – EDales@ymcaboston.org
- Supporting Hiring at all the camps – Angelo Firenze, afirenze@ymcaboston.org.
ALL STEPS MUST BE COMPLETED PRIOR TO YOUR ARRIVAL AT CAMP
Overnight Camps Seasonal Staff Onboarding Process and Check List
This contains the steps, in order, that need to be completed prior to reporting for work this summer to Sandy Island, North Woods or Pleasant Valley Camps. Clicking the chevron to the right of each item will reveal details relevant to that item. If you have questions you can direct them to the people below:
- Sandy Island Camp Staff – Leah Tinstman – LTinstman@ymcaboston.org
- North Woods Camp Staff – Matt Jago – MJago@ymcaboston.org
- Pleasant Valley Camp Staff – Beth Dales – EDales@ymcaboston.org
- Supporting Hiring at all the camps – Angelo Firenze, afirenze@ymcaboston.org.
ALL STEPS MUST BE COMPLETED PRIOR TO YOUR ARRIVAL AT CAMP
Your Staff Contract is the foundation of your agreement to work at camp. Please confirm the planned start and end dates of your employment and all other information in the contract. If all looks in order you can sign the document electronically within our Campminder information System. You can login to do that here: Campminder Login.
If by chance you are locked out of your account please send an email to your contact listed above.
The Culture Contract for your camp can also be found in Campminder. Only complete the culture contract that aligns with the camp where you will be working. Please read it and accept it electronically. This is a requirement of all seasonal staff. Accepting the Culture Contract, means you have read it and understand what it is saying about our expectations of you as staff, and some of the actions we might take if those expectations aren’t being respected. If you have questions, or want to discuss, please reach out to your camp director.
CONGRATULATIONS! Once those documents are signed, it’s official. You have taken the first official step to being part of the the camp staff for the 2025 season! We are honored and privileged to have you with us. We sure hope you feel the same way!
These forms must be filled out with pen. Electronic signatures cant be accepted.
Massachusetts CORI
Download and complete if your primary residence is in Massachusetts.
Out of State CORI
Download and complete if your primary residence is in the USA but NOT in Massachusetts
SORI Form
All staff whose primary residence is in the USA, download and complete
NH Background Check
Download and complete if you have lived in the State of NH within the last 7 years. This includes attending college in NH.
If printing these documents is a barrier for you, we can print and mail the paper copies you can sign and then either upload or mail back to camp. Please email campingservices@ymcaboston.org with your name and preferred mailing address, and we will send your paper copies to support you in getting this section done as quickly as possible.
Please scan the completed documents from the previous step and upload them here.
Sandy Island Camp Staff Upload Here
North Woods Camp Staff Upload Here
Pleasant Valley Camp Staff Upload Here
If you aren’t sure Upload Here
If scanning is difficult, a picture of the completed forms is acceptable. Please ensure all text is legible and all four corners of the document you are photographing are visible.
If you have a passport, take a picture of the photo page and upload that photo using the upload link below. The picture must clearly show your full name, picture, passport number, all text, and all four edges of the opened passport page.
If you do not have a passport please upload one item from list A and one item from list B below:
List A
US Driver’s License or
School ID with Photo
List B
Social Security Card or
Birth Certificate
If you are having difficulty complying with the above, please contact your Directly ASAP
Sandy Island Camp Staff Upload Here
North Woods Camp Staff Upload Here
Forms for those Under 18 Year-Olds
- Authorization to administer medical treatment for those under 18. (download blank form here)
- Record of recent physical signed by your medical doctor for those under 18 (download blank form if needed)
- Health history form for those under 18 (download form here.)
- Parental permission to leave camp premisses required for all staff under the age of 18 (download form here)
- Parental Permission as per NH DOL (download form here)
Forms for those over 18 Years-Old
- Health history form for those over 18 (download form here)
- ACA medical clearance to work at camp (download form here)
Lifeguarding and aquatics certifications
- YMCA Lifeguarding certification
- ASHI certification for First Aid, Emergency Oxygen & Basic Life Support
- Red Cross Lifeguard certification AND Red Cross First Aid certification
All other certifications
- Driver’s License is necessary for anyone hoping to be approved to drives camp vehicles
- ServeSafe Certification if you have it and workin a kitchen or Dining Hall
- NH Commercial Boating License
- Nursing Licenses
Once your receive notification from your director that you have been activated in ADP, its time to login and continue the onboarding process there.
PLEASE FOLLOW THESE STEPS ON A COMPUTER, AND NOT FROM A PHONE.
If this is your first time working with us, you should’ve gotten a welcome message from ADP with instructions. If you are returning, you may not have gotten that email. Either way, you can login to ADP with the link below.
Your User ID will follow the format
FirstinitialLastname@YGB316. So for me, Angelo Firenze, it is AFirenze@YGB316
If you don’t know your password there are links to obtain it from the login page
Here is a screenshot of the login page:
To see a list of questions that have come up regarding onboarding, and our answers to those question CLICK HERE
Once, you’ve logged in, navigate to MYSELF>PROFILE to confirm your information under “Personal Info” is correct. Also confirm your start date is correct under “Work Info”. this should match the work contract you digitally accepted in step 1 above.
If you are coming from outside the USA, the camp address will be listed as your home address under personal info.
Setting up your Direct Deposit information is absolutely critical and important. If you are new, you need to set that up. If you are returning, please review your information to make sure it still points to an active bank account and the information is current. International staff that do not have bank accounts in the USA yet, can wait on this step until they arrive at camp. We will help get you a bank account.
To set this up in ADP, navigate to MYSELF>PAYMENT OPTIONS
Wether you are new or returning please review your tax withholding documents at MYSELF>TAX WITHHOLDINGS
Video trainings must be completed prior to your arrival at camp. Your first paycheck will include compensation to cover the time spent during these trainings.
All staff must be current on the video trainings listed below. “Current” means that you’ve watched the video and passed the training within the last 12 months.
- YGB’s Child Abuse Prevention
- 51A Reporting
- Shallow Water Blackout
- Office Safety
- Look before you lock
- Food Allergy and Safety Training
- Violence in the Workplace
- YGB Sexual Harassment, Discrimination and Diversity in the Workplace
- Slips, Trips, Falls
- Bloodborne Pathogens
- Fire Safety
To access the video trainings, navigate to Absorb LMS from the ADP Home Screen. You may need to scroll down to find it. See screen shots as an example.
If you are returning you may still show as “current” for a training that will expire in the next month or so. If you are current on a training that will expire soon, hovering over it in absorb will reveal the date on which you will have to renew your training.
You are ready to come to camp! We can’t wait to see you!
